HR Assistant – 12-month FTC – Ref: 3262

Position: HR Assistant – 12-month FTC

Location: Derby

Job Summary:

We are looking for a HR Assistant on a 12-month FTC to join our strong team of 6 including the HR Director. If you are looking to take the step up from an administrator or coordinator position this would be a good role. You will be involved in a wide range of activities, from setting up interviews, maintaining our employee database to supporting project work and assisting with the creation of policies, processes and documents. An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. Flexibility will be essential to manage varying work commitments including high-volume recruitment.

Main Duties & Responsibilities:

  • Supporting the onboarding process, where you will oversee the recruitment process from Interview to offer stage
  • Have a disciplined approach to proactively drive high volume recruitment to closure
  • Support the Recruitment Advisor, HR Advisor & HR Director with case management, performance, absence, recruitment issues and produce relevant correspondence for administration
  • Manage the benefits process, updating record and administering accordingly
  • Support the performance review process including guidance to managers / employees around one-to-one’s, probation reviews etc.
  • Generate reports and MI data periodically to produce analytical data for directorates and department
  • Assist with periodic and ad hoc projects e.g. annual pay reviews, recruitment, engagement surveys
  • Administer necessary letters and updated records for internal changes, i.e. promotions, transfers, leavers, reference requests
  • Develop a strong understanding of people management practices, HR policies and procedures as well as best practices to provide both management and employee support.
  • Handle queries in a prompt and diligent manner and escalate where necessary to the HR Advisor or HR Director
  • Keep an active and solid understanding of employment law changes to assist in the creation and constant development of policies, procedures and promoting best practice.
  • Contribute to the continuous improvement of HR systems and practices and look for new and efficient ways of working
  • Work closely with your colleagues in the HR team and relevant support service functions to deliver a strong and confident HR service
  • Train and coach managers in HR practices and relevant policies and procedures, as well as best practices
  • You will be required to travel to the various sites including Midlands and London.

 Skills & Qualifications required:

  • Excellent communication skills
  • Ability to work with minimum supervision, as well as within in a team
  • Organised, professional and proactive attitude to work
  • Strong time management skills
  • Positive and innovative approach
  • Ability to use technology to complete tasks and required completion of paperwork through systems.
  • Excellent attention to detail in all aspects of the job, as well as productivity and efficiency
  • Flexible and adaptable to the day-to-day business needs and demands
  • Excellent team player who works well with others and shows inclusive behaviours
  • Willingness to achieve and work towards results – ‘can do attitude’
  • Use of own initiative to improve work performance
  • Good IT skills in Word, Excel, Outlook and VM systems
  • Ability to travel as necessary

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